HUD 2024-2025 Annual Action Plan

Collier County's Community & Human Services (CHS) Division has issued a Quick Quote (QQ) solicitation for consulting and planning services to prepare the HUD 2024-2025 Annual Action Plan. The procurement seeks a qualified vendor to develop a comprehensive master timeline, obtain and analyze data, prepare draft and final Annual Action Plan documents, conduct public meetings, and electronically submit all required documents using the IDIS/eCon Planning Suite. Key deliverables include preparing public notices in English and Spanish, attending public meetings, and ensuring full compliance with HUD program requirements. The project timeline is rigorous, with a project release on April 23, 2024, a non-mandatory pre-proposal meeting on the same day, questions due by May 1, 2024, and response submissions due by May 8, 2024. The final Annual Action Plan must be presented to the Collier County Board of County Commissioners by June 25, 2024, and submitted to HUD by August 16, 2024. Evaluation will be based on the lowest quote, with the selected vendor required to demonstrate professional capabilities and meet specific documentation requirements.

The solicitation encourages participation from diverse businesses, including minority, women-owned, and disadvantaged enterprises. Vendors must utilize the Dynamic Small Business Search tool to identify potential qualifying businesses and demonstrate commitment to socioeconomic inclusion. Strict vendor qualification requirements include maintaining $1,000,000 in professional liability insurance, E-Verify/Immigration Affidavit compliance, SAM.gov registration, and comprehensive insurance coverage including workers' compensation, employer's liability, and commercial general liability. The annual funding available through this project includes approximately $2.5 million in Community Development Block Grant (CDBG) funds, $750,000 in HOME Investment Partnerships Grant (HOME) funds, and $200,000 in Emergency Solutions Grants (ESG) funds. The purchase order will be valid until September 30, 2024, with a firm pricing structure for the entire project. Vendors must also comply with federal contract provisions, including non-discrimination clauses covering race, color, religion, sex, national origin, age, and genetic information.