HSD FY18-02, Grocery, frozen, Ecolab and paper goods

The Commonwealth of Massachusetts, through the Hampshire Sheriff's Office, is issuing a Request for Response (RFR) for the procurement of Grocery, Frozen Foods, Paper, and Ecolab Products under Bid # HSD FY18-02. The contract will have a six-month term beginning on August 17, 2017, with no renewal options stated. The RFR seeks bids from interested vendors to furnish the required products, which include a wide range of grocery items, frozen foods, paper goods, and Ecolab cleaning supplies. Bidders must provide fixed delivered prices for each item, meet detailed product specifications, and indicate product numbers. Deliveries must be made five days per week, Monday through Friday, between 5 am and 11 am. Sealed bids are due by August 14, 2017, at 11:00 am, when they will be publicly opened and read. Awards will be made to the most responsive and responsible bidders who offer the best overall value and service.

The RFR indicates a target maximum of two contractors each for Grocery/Frozen Products and Paper Products, and one contractor for Ecolab Products. No set-asides or preferences are mentioned. The total anticipated expenditure is approximately $135,000 based on historical data, but the contract will be a Department Procurement with no maximum obligation amount. The contract does not provide information on any incumbent contractors or funding sources, but notes that the Department must have the appropriated funds available to cover the costs.