HSD FY16-07, Grocery, frozen, Ecolab and paper goods

This state and local contracting opportunity is for the procurement of grocery, frozen, Ecolab, and paper goods for the Hampshire Sheriff's Office (HSO) in Massachusetts. The Massachusetts state government is issuing this Request for Response (RFR) to seek bids from vendors to furnish these products to the Jail and House of Correction for a six-month period starting August 17, 2016. The RFR specifies the target maximum number of contracts to be two for Grocery and Frozen Products, two for Paper Products, and one for Ecolab Products. Bid proposals must be submitted by August 15, 2016 at 11:00 am. The estimated total expenditures for all categories are approximately $135,000, based on historical data, though the HSO makes no guarantee on the actual purchase quantities. Bidders must offer fixed delivered pricing, meet product specifications, and provide product numbers. Award decisions will be made based on the best overall value and service offered by responsive bidders.

The procurement will be conducted in accordance with applicable Massachusetts General Laws. There are no set-asides or preferences mentioned for any specific business types or certifications. The incumbent vendors are not identified. The contract term is six months, with possible extensions, but the specific details on renewal options are not provided. Detailed instructions are given for the required bidder forms, including a Business Reference Form, W-9, Authorized Signatory Listing, Standard Contract Form, and Electronic Funds Transfer information.