HSD FY16-07, Grocery, frozen, Ecolab and paper goods

The Commonwealth of Massachusetts, through the Hampshire Sheriff's Office in Northampton, is seeking bids for a six-month contract to provide Grocery, Frozen Foods, Paper, and Ecolab Products. The target is to award two contracts each for Grocery/Frozen Foods and Paper Products, and one contract for Ecolab Products, to the most responsive bidders offering the best overall value. The anticipated total expenditures are approximately $135,000. Bids are due by February 1, 2016 at 11:00 AM and must meet detailed specifications outlined in the Request for Response (RFR) regarding pricing, ordering, invoicing, deliveries, and prompt payment discounts. Bidders must provide required documentation, including a certificate of insurance, Commonwealth Terms and Conditions, tax reporting information, and a Standard Contract Form. Purchases made by the Hampshire Sheriff's Office are tax-exempt, and no fuel charges or delivery fees will be accepted. Bidders must offer prompt payment discounts, and the award will consider the bidder's service and consistency in addition to pricing. Samples of unfamiliar products may be required prior to award.

The RFR does not specify any set-aside designations or restrictions on the types of organizations that can respond. The current incumbent vendors are not identified. Funding for this contract will be provided through the state's general budget allocation for these types of goods and services. The contract may be awarded to more or fewer contractors than the targets if it is in the best interest of the Hampshire Sheriff's Office.