HP Desktops for ITS

The City of Jefferson, Missouri, Information Technology Services Division is soliciting bids through Invitation for Bids (IFB4378) for the procurement of HP Desktop computers and extended warranty services. The procurement seeks 20 HP Elite 800 G9 Mini Desktop computers (HP Part# A12GMUT#ABA) configured with Windows 11 Pro operating system, Intel Core i5 14500T processor, 16 GB DDR5 memory, and 512 GB SSD storage, along with 20 HP Care Pack Next Business Day Hardware Support extended service agreements providing five-year onsite coverage with next business day response time. Bids must be submitted electronically through Bonfire or as hard-copy submissions to the Purchasing Agent no later than 1:30 p.m. on June 2, 2026. All items must be delivered to City Hall located at 320 East McCarty Street, Jefferson City, Missouri by the closing date. Bidders must submit pricing on the specified pricing form with FOB Jefferson City, Missouri terms, including all shipping and handling costs, and must state a fixed price and delivery timeframe after receipt of order. The City reserves the right to award to the lowest and best bid meeting its needs and may adjust quantities up or down as deemed necessary. As a tax-exempt entity, the City will not include tax in the bid evaluation.

No specific set-aside designations or restrictions for disadvantaged enterprises are identified in the solicitation documents. No incumbent vendor is listed, indicating this may be a new procurement or transition from a previous vendor. The solicitation includes cooperative purchasing agreements with Cole County and the Jefferson City Housing Authority, allowing these entities to purchase identical items under the same terms and conditions if awarded. No specific budget or award value range is provided in the available documentation. Funding source information is not included in the solicitation documents, and no site visit or bidders conference is scheduled for this procurement.