Housing Quality Standards Inspection Services

The Housing Authority of the City of Napa is seeking proposals for Housing Quality Standards (HQS) Inspection Services for its Housing Choice Voucher Program. The procurement involves selecting a qualified individual or firm to perform comprehensive housing inspections, including annual, initial, re-inspection, special, and quality control inspections for housing units. Contractors will be responsible for ensuring compliance with HUD Housing Quality Standards, which encompasses examining sites, common areas, building exteriors, and building systems. The evaluation process is points-based, totaling 100 points across eight criteria: general qualifications, relevant experience, proposed staffing, pricing, proposed approach, responsiveness, references, and potential interviews. Proposals must be electronically submitted through the OpenGov procurement portal by Monday, August 18, 2025, at 5:00 pm. The selected contractor will be required to utilize the Authority's HAPPY software Inspection Module, generate notifications, conduct inspections according to HUD regulations, and provide detailed reporting. Inspections will involve verifying that housing units meet specific health, safety, and performance standards before and during tenant occupancy.

While no specific set-aside designations or enterprise restrictions were explicitly mentioned in the documents, the procurement appears open to qualified individuals and firms with relevant housing inspection expertise. The contract will involve unit-based pricing for different types of inspections, including annual ($X per inspection), initial ($X per inspection), re-inspection ($X per inspection), no-show ($X per inspection), special ($X per inspection), and quality control inspections. The compensation structure allows for hourly rates and reimbursable expenses, with a not-to-exceed total amount to be specified in the final agreement. Contractors must maintain comprehensive insurance, including Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence, Automobile Liability Insurance, and Workers' Compensation Insurance. The agreement also mandates compliance with prevailing wage laws and includes specific requirements for payroll record-keeping and adherence to Labor Code sections. While specific budget ranges were not disclosed, the contract appears designed for as-needed professional services with flexibility in service delivery and compensation.