Household Janitorial Supplies

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for household janitorial supplies to serve correctional and psychiatric facilities statewide, with quotations due January 9, 2023, at 4:00 p.m. Eastern Standard Time through the Advantage Vendor Self Service (VSS) electronic procurement system.

The scope encompasses a comprehensive range of janitorial and cleaning products including dishwashing liquids, laundry detergents and additives, dusting tools and refills, stain removers, dryer sheets, wood cleaners, multi-surface cleaners, disinfectant sprays, and hand soap dispensers. Suppliers must complete a standardized price sheet providing unit pricing, carton pricing, part numbers, and standard delivery timeframes for each enumerated item. The State is tax-exempt and requires quotations to exclude federal, state, and local taxes.

The initial contract period runs from February 1, 2023, through January 31, 2025, with three possible one-year renewals at the discretion of the Chief Procurement Officer and the department. Pricing must be quoted net and include all transportation charges on an FOB destination basis, with prices remaining firm throughout the contract duration. The State accepts Procurement Card payment with no surcharges; orders exceeding $5,000 are placed through Delivery Orders in AdvantageME, while smaller orders may be submitted via card.

The State will evaluate quotations on a best-value basis considering conformity with specifications, delivery dates, and pricing, with contract award determined by the lowest price among qualifying bidders. All quotations must remain firm and binding for a minimum of 180 days from the bid opening date. Bidders may submit multiple quotations offering alternative items or pricing and may withdraw quotations prior to the submission deadline. The contractor must provide customer service Monday through Friday from 8:00 a.m. to 6:00 p.m. and is responsible for inspecting items before shipment and ensuring first-class delivery condition, with full responsibility for repairs or replacement of faulty items.