Hot and Cold Wells for STF

The State of Michigan, specifically the Department of Corrections, is seeking to procure and install hot and cold wells for the Central Michigan Correctional Facility through Request for Proposal No. 190000002983. The procurement involves four Delfield Model No. SH5NU hot wells (five-well steam heated units with sneeze guards and mechanical access doors) and four Delfield Model No. SCSC74B cold wells (refrigerated serving carts with specific security features). Deliverables include equipment procurement, installation, and staff training on proper use and maintenance, with a required delivery timeline of 60 calendar days from order receipt. Contractors must complete security background checks at their own expense and ensure staff are LEIN cleared before facility entry. The evaluation process weights technical criteria at 75 points for Schedule A and 25 points for Vendor Questions, with proposals needing to achieve 80 points to have pricing evaluated. Key deadlines include August 15, 2019, at 3:00 PM Eastern for vendor questions, August 19, 2019, for published answers, and August 22, 2019, at 3:00 PM Eastern for proposal submissions, with an anticipated contract start date of September 16, 2019.

The solicitation includes consideration for Qualified Disabled Veteran (QDV) status under MCL 18.1261(8), potentially providing some set-aside or preference opportunities for veteran-owned businesses. While specific award values are not explicitly stated, the procurement involves multiple equipment units with associated assembly and shipping costs. Contractors must certify that their pricing was determined independently and can specify early payment discount percentages. The State reserves the right to consider total-cost-of-ownership factors and overall economic impact when evaluating proposals. Successful vendors must comply with extensive security protocols outlined in the MDOC Vendor Handbook, including zero tolerance for contraband, strict facility entry requirements, and professional conduct expectations. Payment will be processed via Electronic Funds Transfer only after complete installation and acceptance testing, with potential penalties for late delivery at 1% deduction per calendar week unless pre-approved by the Facility Manager.