Hospitality Lamps for Lake Barkley SRP

The Commonwealth of Kentucky Finance and Administration Cabinet's Department of Parks issued a Request for Bid (RFB) for hospitality lamps to be delivered to Lake Barkley State Resort Park located at 3500 State Park Road, Highway 68, Cadiz, Kentucky 42211. The procurement requires 112 units of 59" Espresso Floor Lamps (Arkansas Lamp Item No. 6012F-US or approved equal) and 145 units of 27" Espresso Table Lamps (Arkansas Lamp Item No. 6011T-US or approved equal), with all items to be awarded as a group requiring bids on all line items. The solicitation employed a best value evaluation methodology allocating 90 points to price, 5 points to delivery time in working days, and 5 points to warranty period, with a minimum one-year warranty on all products required at no additional cost and extended warranties receiving additional consideration. All quoted prices must be F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use taxes, with price adjustments prohibited during the first twelve months and thereafter only permitted with industry-wide justification and thirty days' notice. Vendor questions were due by June 5, 2023, with Commonwealth responses issued by June 7, 2023, and the solicitation closing date and time was June 14, 2023 at 1:30 PM Eastern Time. Electronic bid submission through the Commonwealth's eProcurement system was mandatory, requiring vendors to be registered in the Vendor Self Service System prior to submission.

Kentucky resident bidders receive preference points in accordance with state regulations, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities are eligible for set-aside designations. Vendors must submit required affidavits, tax registration documentation, and certificates of authority as applicable, and must comply with all state and federal requirements including Equal Employment Opportunity, discrimination, and accessibility standards. The RFB document does not identify any incumbent vendors, current contractors, or specified award values or budget ranges; however, evaluation of competing bids will determine the final award amount based on the best value pricing and delivery criteria established in the solicitation.