Hospital grade – UV - c

Halifax Health Medical Center, a special taxing district hospital located in Daytona Beach, Florida, is soliciting qualified vendors through Invitation to Bid (ITB) #PROJ-25-130 to furnish, deliver, and install hospital-grade UV-C disinfection equipment. Specifically, the procurement seeks two units of the MoonBeam3 UV-C Disinfection Device by Diversey, aimed at supporting the hospital's infection control and patient safety initiatives. Bidders must be authorized distributors and provide complete pricing on all line items, with firm fixed pricing that includes product cost, hardware, warranty, training, service maintenance, and freight/handling. The public release date is August 22, 2025, with questions due by September 8, 2025, and bid submissions required by September 22, 2025. Bidders must meet comprehensive requirements including providing a minimum 12-month warranty, user and service manuals, equipment training, and various compliance certifications such as sworn statements on public entity crimes, non-collusion, human trafficking attestation, and scrutinized companies documentation.

The procurement includes several important restrictions and compliance requirements for potential vendors. Bidders must complete multiple attestation forms, including certifications regarding human trafficking, foreign countries of concern, public entity crimes, and scrutinized companies under Florida Statutes. The contract will have an initial one-year term with automatic renewal for two successive one-year periods, and either party may terminate with 30 days' notice. Payment terms are NET 45 days after acceptance, and Halifax Health is tax-exempt. The contract allows for additional orders of the same or similar products at bid prices throughout the contract term and renewals. The estimated total contract value is $40,000 for the two MoonBeam3 units, with potential for additional purchases. Vendors must use the Bonfire procurement platform for submission and comply with all specified legal and ethical requirements, including equal opportunity employment laws and sexual harassment policy standards.