Hoses and fittings, fluid power and transfer, repair and FAB

The Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) for hoses and fittings repair and fabrication services on July 18, 2018, with submissions due by July 26, 2018, at 4:00 p.m. Palm Beach County local time. The procurement seeks a qualified vendor to provide repair and fabrication of custom-made hydraulic and fluid power hoses and fittings meeting or exceeding Society of Automotive Engineers (SAE), Joint Industrial Committee (JIC), or Dutchland Industrial Norm (DIN) performance standards on an as-needed basis at the successful bidder's place of business. All hoses must feature double-wire braid construction with operating temperatures ranging from -40°F to 212°F and minimum pressure ratings from 2,250 to 5,750 PSI depending on size. Deliverables include completion of repair or fabrication work within one hour of County personnel request, delivery of stock items within one business day, and delivery of non-stock items within five business days following receipt of a delivery order. Evaluation will be based on a total factored rate combining a weighted hourly rate (65 percent weighting) for repair and fabrication services and a weighted discount percentage (35 percent weighting) applied to manufacturer's suggested retail prices (MSRP). Bidders must submit pricing on an all-or-none basis and demonstrate qualification by providing a minimum of three references for similar goods and services provided within the past three years, written authorization from manufacturers if not the manufacturer themselves, and completion of all required certifications including drug-free workplace certification and business location certification.

A five percent local preference discount applies to responsive, responsible vendors with a permanent place of business in Palm Beach County established prior to RFQ issuance, representing a set-aside designation for local enterprises. The successful bidder shall be awarded a twelve-month initial term contract with the option to renew for four additional twelve-month periods upon mutual written agreement, contingent upon annual appropriations by the Board of County Commissioners. The anticipated contract value is $60,000 over the twelve-month term, though the County reserves the right to increase or decrease this amount based on actual requirements. No incumbent vendors or current contractors are identified in the procurement documents. The RFQ does not specify any restrictions on organization types or disadvantaged enterprise designations, allowing all qualified vendors to submit bids provided they meet the stated qualifications and performance standards.