Horse bedding, pure pine shavings, purchase and delivery of

Palm Beach County, Florida has issued a Request for Quotation (RFQ) for the purchase and delivery of pure pine shavings horse bedding under a term contract. The procurement is divided into two distinct items serving different county departments: Item #1 supplies kiln-dried, 100% pine shavings with medium flake size for Parks & Recreation at the Jim Brandon Equestrian Center in Okeechobee Park, with compressed bags of 3-4 cubic feet expanding to 7-10 cubic feet and not exceeding 35 pounds each, requiring a minimum order of 180 bags; Item #2 provides kiln-dried/high heat, 100% pine shavings for Animal Care & Control on Belvedere Road, with compressed bags of 3-7.5 cubic feet expanding to 4.5-12.5 cubic feet and not exceeding 65 pounds each, requiring a minimum order of 15 bags. Both items must be delivered on pallets with a minimum of 45 bags per pallet and heat-sealed plastic wrapping, with delivery required within fifteen calendar days of order receipt on an F.O.B. destination basis. Vendors must submit pricing per expanded cubic feet, provide product names and numbers with descriptive literature demonstrating compliance with specifications, and be prepared to provide samples upon request. The submission deadline is October 17, 2018 at 4:00 p.m. Palm Beach County time, with responses accepted via fax or email to buyer Albert Wong at awong@pbcgov.org or (561) 616-6823. The contract shall be awarded on an item-by-item basis to the lowest responsive, responsible bidder, with evaluation based on unit pricing per expanded cubic feet.

The Request for Quotation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. The initial contract term is twelve months or until the estimated expenditure of $24,000 is reached, at the county's discretion, with successful vendors having the option to renew for four additional twelve-month periods subject to mutual written agreement and appropriation of funds. Pricing must remain firm throughout the initial term and any renewal periods, and vendors are required to extend to Palm Beach County any price reductions offered to other customers during the contract period. The county reserves the right to increase or decrease the anticipated contract value as necessary and to request samples after bid submission. No existing infrastructure or technology integration requirements are specified in this procurement.