Horse bedding, purchase and delivery of, term contract

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ #F555469/KM) on June 22, 2018, for the procurement of horse bedding through a federally funded term contract. The solicitation seeks two distinct items of pure pine shavings bedding: Item #1 for high-performance show horses featuring medium flakes in compressed bags of 3-4 cubic feet (expanding to 7-10 cubic feet) not exceeding 35 pounds, and Item #2 for general use by horses and other animals in compressed bags of 3-7.5 cubic feet (expanding to 4.5-12.5 cubic feet) not exceeding 65 pounds. Both items must be kiln-dried, 100% pine only with no sawdust, and delivered on pallets with a minimum of 45 bags per pallet and shrink-wrapped. Quoters were required to submit firm, fixed unit prices per expanded cubic feet and per bag for each item, with prices remaining firm for ninety days from submission and throughout the contract term. All deliverables must be provided within twenty-four hours of order receipt with F.O.B. destination point, and the vendor retains title until delivery. The submission deadline was June 29, 2018, at 4:00 p.m., with faxed or emailed responses acceptable, and award would be made on an all-or-none basis to the lowest responsive and responsible quoter.

The contract is funded with federal funds and therefore requires compliance with all applicable federal regulations, including debarment and suspension certifications, drug-free workplace requirements, environmental and historic preservation protections, and recycled products procurement standards. Quoters must also comply with all applicable federal, state, and local laws, provide descriptive literature and manufacturer information, and be prepared to submit samples upon County request for specification verification. The contract term is twelve months or until the estimated expenditure amount is reached, with the option to renew for four additional twelve-month periods upon mutual written agreement and subject to Board appropriation, provided the quoter remains in good standing. The anticipated contract value is $5,000 for the initial twelve-month term, with pricing required to include all supervision, labor, equipment, materials, tools, transportation, and other services necessary to provide the specified items. No set-asides or restrictions on respondent types were noted in the solicitation documentation.