Hook lift Roll off System to Create Master Agreement

The State of Maine, through the Department of Administrative and Financial Services, Office of State Procurement Services, is seeking quotations for a Master Agreement to acquire hook lift roll off systems via RFQ #17D 250312-196. The procurement specifically targets the Steller Model #138 or Swap loader Model SL400 hook lift roll off systems, or equivalent units designed to fit a 2023 Navistar Model HV513SFA tandem chassis. The procurement is structured as a best value procurement, with conformity to technical specifications serving as the primary evaluation criteria and price as the determining factor among compliant bidders. Quotations are due on Tuesday, March 25, 2025, by 4:00 p.m. local time, with an initial contract term from April 22, 2025, to March 31, 2026, and potential for four optional one-year extensions through March 31, 2030. MaineDOT estimates purchasing five units during the initial period, though the state reserves the right to adjust quantity based on funding availability. Bidders must submit comprehensive documentation, including specification compliance forms, warranty information, and service facility details. The pricing is to be Free on Board (FOB) - Destination, meaning all shipping costs must be included in the bid price.

The RFQ does not explicitly outline specific set-aside designations or restrictions on responding organizations. The master agreement will enable State of Maine Departments and Agencies to purchase the specified hook lift roll off systems as needed, with the state retaining the right to add similar items to the contract. While no incumbent vendors are mentioned, the procurement allows for flexibility in vendor selection based on technical compliance and pricing. The state anticipates potential purchases of approximately five units during the initial contract period, though the exact budget range is not definitively specified. The procurement allows for potential system additions and provides a comprehensive framework for state departments to acquire these specialized hook lift roll off systems through a centralized contracting mechanism. The technical specifications indicate a precise requirement for compatibility with specific chassis models, suggesting a targeted procurement approach designed to meet precise operational needs of Maine's transportation and infrastructure departments.