Home Delivered Meals for the Senior Services Division

Rockdale County, Georgia's Finance Department Procurement Office is issuing a Competitive Sealed Proposal for home delivered meals services to support the Senior Services Division. The County seeks qualified vendors to prepare and deliver frozen meals that meet federal dietary guidelines established by the U.S. Secretaries of Health and Human Services and Agriculture, providing at least one-third of the Recommended Daily Allowances for seniors aged 60 and older. The procurement encompasses home delivered meals for lunch or breakfast Monday through Friday, with an estimated volume of 60-80 meals per day, plus shelf-stable meals for emergency and weekend use. Meals must be delivered frozen to the Olivia Haydel Senior Center distribution point between 6:00 a.m. and 7:00 a.m. on Mondays, with vendors required to demonstrate a minimum of five years' experience preparing frozen meals, current operating permits, ServSafe certification, and satisfactory food service establishment inspection reports. A Registered Dietitian must plan all menus on a minimum four-week cycle for regular menus and three-month cycle for therapeutic menus. Evaluation will be conducted using a past performance, quality, and price trade-off basis with weighted scoring criteria including Staffing and Availability (20%), Experience/Performance (25%), Value/Quality of Product (20%), Approach (10%), Cost per Meal (20%), and Site Inspections (5%). Key deadlines include a mandatory pre-proposal conference on January 6, 2026, at 1:30 p.m. via Teams, written questions due by January 15, 2026, and sealed proposals due by 2:00 p.m. on January 22, 2026. The initial contract term runs one year beginning July 1, 2026, with four optional one-year renewal periods contingent on funding availability and satisfactory performance.

Vendors must submit comprehensive insurance coverage including workers' compensation, general liability, automobile liability, and professional liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate for products/completed operations. Rockdale County qualifies for Georgia's Equal Business Opportunity program, and proposers from disadvantaged enterprises are encouraged to participate. Vendors must comply with the Illegal Immigration Reform and Enforcement Act of 2011 through E-Verify utilization throughout the contract period and submit financial statements demonstrating stability, proof of business license, and at least three references from similar projects. Pricing must account for all costs including raw food, labor, utilities, disposable supplies, transportation, delivery, and equipment, with no sales tax applicable except for contracts involving construction materials purchased through third parties. No specific incumbent vendor information or budget range is identified in the RFP; however, the County reserves the right to make no awards or multiple awards as deemed in its best interest and will not be obligated to purchase quantities beyond actual needs. The actual contract value will depend on the number of meals required, with costs calculated on a per-meal basis as submitted by selected vendors.