Holly Grove Volunteer Fire Department Roof Restoration ES-26-06

Madison County, Virginia is issuing an Invitation for Bid (IFB) for roof restoration services at the Holly Grove Volunteer Fire Department located at 143 Factory Mill Road, Bumpass, Virginia 23024. The procurement seeks a contractor to complete a full roof restoration coating system on approximately 13,200 square feet of standing seam metal roof. The scope of work includes industrial cleaning with minimum 4000 PSI pressure washing, primer application, basecoat application with fabric-embedded mesh if required, fastener tightening and sealing, caulking around roof penetrations, white topcoat application at 1.7 gallons per square foot, and chemical cleaning and sealing of gutters. The finished surface must be 85% reflective white, 100% seamless, waterproof, and energy efficient. Required qualifications include Virginia licensure and a minimum of five years' experience installing the proposed roofing system with manufacturer references. Bidders must submit sealed proposals by April 27, 2026 at 3:30 p.m. local time, including the signed IFB title page, executed standard terms and conditions, completed bid price sheet, three client references with contact information, copies of required licenses, and a certificate of insurance naming the County as additional insured. Written questions must be submitted by April 21, 2026, with formal clarifications issued April 22, 2026. Award will be made to the lowest responsive and responsible bidder, and a 15-year manufacturer's warranty covering materials and labor is required.

The procurement does not reference any set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organization types. No incumbent vendors or current contractors are identified in the solicitation documents. Submissions may be made via hard copy delivery or through the Virginia eVA e-procurement portal. No performance bond is required for this project. The County reserves the right to cancel the IFB or reject any bids and will not accept modifications to the Master Contractor General Conditions Agreement, which governs all contract terms. No specific award value or budget range is disclosed in the available procurement documents.