Holly Grove Volunteer Fire Department Roof Restoration ES-26-05

The County of Louisa, Virginia is issuing an Invitation for Bid (IFB) for roof restoration services at the Holly Grove Volunteer Fire Department located at 143 Factory Mill Road, Bumpass, Virginia. This procurement seeks a qualified contractor to restore approximately 13,200 square feet of seam metal roof using the PUMA XL roof coating system. The scope of work includes cleaning the roof with industrial cleaner and pressure washing at a minimum of 4,000 PSI, priming with Conklin Encase, sealing seams and laps with fabric mesh embedded in Benchmark basecoat, tightening or replacing screws and sealing with Kwik-Kaulk acrylic caulking, applying fastener-grade caulk around all roof penetrations, applying PUMA XL white topcoat at 1.7-1.9 gallons per square foot, and cleaning gutters with Affinity Urethane base and topcoat application. The final roof system must be 85 percent reflective white, 100 percent seamless, waterproof, and energy efficient. Bidders must submit sealed bids by April 13, 2026 at 3:30 p.m. local time, with written questions accepted by April 7, 2026 and a formal clarification to be issued on April 8, 2026. Required qualifications include Virginia contractor licensing, proof of required federal, state, or local licenses, certificates of insurance endorsing Louisa County as an additional insured, and a list of at least three client references with contact information. The contractor must be a minimum five-year preferred contractor with Conklin and remain warranty current, with all materials supplied directly to the manufacturer for material warranty coverage. Award will be made to the lowest responsive and responsible bidder.

The solicitation documents do not indicate any specific set-aside designations or restrictions on the types of organizations that can respond, nor are any disadvantaged enterprise requirements mentioned. No incumbent vendors or current contractors are identified in the available documentation. The contract period extends from a to-be-determined date through completion with no renewal option, and all bidders are required to acknowledge receipt of any addenda issued between the solicitation date and five days prior to the bid due date by reviewing the County of Louisa procurement webpage. The contract documents consist of the Invitation for Bid, County of Louisa Standard Terms and Conditions, and the bidder's response. No specific budget range or award value is provided in the solicitation materials.