Holder Tractor and Trade In

The University of Wisconsin-Eau Claire, through its Facilities Management-Grounds Department, is seeking to procure one new 2020 Holder S100 Tractor with specific equipment requirements, including four winter radial truck tires, a rear lift double-acting CAT 1 with catch hooks and upper links, a hydraulic PTO for the rear of the tractor, and hydraulic high flow capability of 32 GPM front and rear. As part of this procurement, the University is also requesting a trade-in bid value for their existing 2007 Holder C 9.88 H Tractor, which has 3,866 hours and a stuck PTO. The bid was issued on July 17, 2020, with written questions due by July 22, 2020, and question responses due by July 24, 2020. Bids are due by July 28, 2020, at 2:00 p.m. CST/CDT, with the bid opening to be conducted online via Skype. The evaluation criteria will focus on the lowest extended total for the individual line item combined with the highest trade-in value, judged to be in the best interest of the University. Delivery of the new tractor is required by September 1, 2020, and the initial contract term runs from August 12, 2020, through August 11, 2021, with four automatic one-year renewal options potentially extending the contract to August 11, 2025.

Bidders must be authorized dealers, distributors, or original manufacturers of Holder Tractors with a minimum of five years of prior business experience. The contract is available to all University of Wisconsin System campuses, State of Wisconsin agencies, and Wisconsin municipalities, with the University qualifying for governmental and educational discounts that must be reflected in unit pricing. While no specific set-aside designations are explicitly mentioned, the bid documents include a DOA-3832 form that allows bidders to claim minority business enterprise, disabled veteran-owned business, or work center certifications to potentially qualify for statutory preference points. The form also requires bidders to certify compliance with non-discrimination, affirmative action, and fair competition practices, including confirmation that materials are manufactured in the United States to the greatest extent possible when all other factors are equal. Pricing information will become public upon bid opening and cannot be withheld as confidential. No specific award value or budget range is provided in the procurement documents, and payment terms are set at Net 30 upon acceptance of the tractor.