History Wall

Halifax Health Medical Center, a special taxing district hospital located in Daytona Beach, Florida, has issued a Request for Proposal (RFP) seeking qualified vendors to provide concept development, design, fabrication, and installation of a museum-quality static history wall commemorating the organization's 100-year anniversary. The procurement encompasses historical discovery and content development, stakeholder collaboration, comprehensive concept design, detailed design layouts, fabrication using durable healthcare-appropriate materials, on-site installation coordination, project documentation, and strategic recommendations regarding visual storytelling and interpretive design. Vendors must demonstrate a minimum of five years of experience in historical exhibit development for hospitals or healthcare facilities. The RFP was released on May 1, 2026, with an optional pre-bid meeting and site visit scheduled for June 8, 2026, at Halifax Health Medical Center in Daytona Beach. The deadline for vendor questions is June 15, 2026, and proposals are due July 13, 2026, at 12:00 PM through the Halifax Health Procurement Portal. Evaluation of proposals will occur in July and August 2026, with selected vendors invited for individual interviews, and a final award decision tentatively scheduled for August 31, 2026. Proposals will be evaluated on three criteria: Qualifications of Staff (25 points), Technical Approach (30 points), and Cost (20 points), for a maximum total of 75 points, with pricing evaluated based on overall grand total using a prorated scoring formula.

The RFP does not identify set-aside designations or restrictions limiting participation based on disadvantaged enterprise status; however, vendors must submit comprehensive compliance documentation including sworn statements on public entity crimes, scrutinized company certification, foreign country of concern attestation, human trafficking attestation, references, current business licenses, and proof of insurance naming Halifax Health as an additional insured with minimum coverage of $1,500,000 per occurrence, along with a completed IRS W-9 form. Vendors must also complete a Proposer's Certification confirming compliance with federal, state, and local equal opportunity employment laws, tax compliance with the Florida Department of Revenue, and non-debarment status from contracting with Florida local government units. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific integration with existing infrastructure or technology is noted. The RFP does not disclose a specific contract award value or budget range. The contract term is three years from the Notice of Intent to Award, with an option to extend for one additional year, and delivery is specified as FOB Destination within approximately 20 days of purchase order receipt, with installation coordinated through Halifax Health Facilities and payment made in accordance with Florida's Prompt Payment Act upon completion, inspection, and acceptance of work.