Hillsdale Community Library Carpet Replacement

The City of Hillsdale is seeking proposals for a carpet replacement project at the Hillsdale Community Library, specifically targeting the Youth Rooms (Junior and Children sections) and Meeting Room(s). The procurement involves a comprehensive replacement process that requires contractors to remove existing carpet, prepare concrete substrates, and install new Shaw Floors' Philadelphia Commercial Change in Attitude Carpet Tile in color #12918 "Be Happy". Sealed proposals are due by 2:00 pm local time on March 31, 2025, at the Hillsdale City Hall Office of the City Clerk, with a proposed project completion date of June 1, 2025. Interested bidders can contact Library Director Rebekah Dobski at 517-437-6472 for site visit arrangements, though no pre-scheduled site inspections are planned. The bid will be evaluated using a lump sum pricing model, with line items for mobilization (capped at 5% of bid amount), Meeting Rooms, and Youth Rooms, and will include specific requirements for contractor safety, insurance, and conduct.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, the project appears open to qualified contractors capable of meeting the technical specifications and project requirements. The City Council is scheduled to award the contract on April 14, 2025, with a project budget that includes a contingency for potential unknown circumstances or agreed-upon changes. The total project scope involves replacing carpet in specific library rooms, reinstalling wood molding trim, and adhering to manufacturer installation specifications. Although the exact budget is not disclosed, the comprehensive nature of the project suggests a moderate-scale renovation investment. Contractors will need to demonstrate expertise in commercial carpet installation, understanding of municipal project requirements, and ability to complete the work within the specified timeline of approximately two months.