Highridge Family Center Air Handling Units Replacement

Open State & local contract opportunity Posted

Solicitation number
IFB-410-P-2025-000089-1
State
Florida
Responses due

Opportunity facts

Jurisdiction
Point of contact

Opportunity details come from constructionbidsource.com. Updated .

About this opportunity

Palm Beach County's Capital Improvements Division is requesting bids for replacement of eight air handling units at Highridge Family Center, West Palm Beach, Florida (4200 N. Australian Avenue), with bids due November 12, 2026, at 2:00 p.m. and a mandatory pre-bid meeting on October 14, 2026, at 10:00 a.m. at the project site. A Small Business Enterprise (SBE) price preference applies: a certified SBE bid within 10% of the lowest non-SBE bid will be awarded the contract.

The scope includes removal and replacement of eight existing Trane AHUs with Palm Beach County-approved equivalents per specified exhibits; upgrade of pneumatic accessories and controls to digital controls compatible with the existing Trane system; provision of new chilled water valves on the return side, return/supply/fresh air dampers and actuators, fresh air ductwork within the mechanical room, and supply plenums with doubled-wall duct; replacement of thermometers and pressure gauges on chilled water lines; relabeling of all water lines and ductwork consistent with existing identification standards; provision of a single wall-mounted VFD with motor overload protection; and upgrade of the existing Trane Tracer BCU to Tracer SC+. The contractor must also flush and pressurize drain lines and perform system testing and balancing through a third-party licensed contractor.

Contractors must be qualified under Palm Beach County's Annual Contract for Heating, Ventilation & Air Conditioning Services, with qualification applications due at least 10 days prior to the bid due date. The project completion deadline is 360 calendar days from Notice to Proceed, with work hours limited to 8:00 a.m.–5:00 p.m. weekends or 5:00 p.m.–11:00 p.m. Monday–Friday. Liquidated damages are $180 per day for failure to achieve substantial completion. Bids of $200,000 or more require bid security of at least 5% of the bid price and a public construction bond equal to 100% of the work order amount within 14 calendar days of award. The contractor must provide a 10-year warranty on all equipment, materials, parts, and labor from substantial completion.

Opportunity text

The Work consists of: replacing eight (8) Air Handling Units. To remove and replace eight (8) air handling units (AHUs) per the project requirements provided below and in accordance with preapproved installation schedule: a. Remove the eight (8) existing Trane Air Handlers Units (AHUs) and replace with project specific Palm Beach County approved equal, using the specifications provided in Exhibits 2A and 2B. Refer to section 6 Equipment Manufacturers. Each AHU is to be removed, Page 2 of 5 replaced with new unit and put in operation per approved sequence prior to moving to next AHU. b. Upgrade the current pneumatic accessories and controls in the mechanical rooms to digital controls. Any upgrades have to be compatible with existing Trane system. See Exhibits 1-7. c. Provide new chilled water valves on return side. d. Provide new return, supply and fresh air dampers and actuators. e. Replace all fresh air ductwork within the mechanical room like for like. Add fresh air intake filter fixture capable of regular replacement of filters to prevent outside debris into the building. f. Replace supply plenums within Mechanical room with doubled wall duct. g. Replace or provide and install new thermometers and pressure gauges on supply and return chilled water lines for each air handler. h. Reuse equipment identification tags (i. e. AHU6 / AHU7, etc.) or replace with new and relabel all water lines, ductwork, accessories, etc. consistent with existing identification, where necessitated by replacement (i.e. chilled water / return water, etc.). i. Provide and install a new existing identification, where necessitated by replacement (i.e. chilled water / return water, etc.). Include directional flow arrows. j. Provide a single wall-mounted VFD with motor overload protection capable of servicing multiple fans as identified in AHU specs. See Exhibit 2. k. Trane Control System: Upgrade existing Trane Tracer BCU to new Tracer SC+. Tie in and configure existing Chiller plant controller and Chillers into new Tracer SC+. Disconnect existing sensors and actuators wiring from the AHU and protect the existing wiring during the AHU demolition. Upon installation of new AHU, reconnect sensors and actuators wiring on to new AHU. Tie in and configure new AHU controllers into new Tracer system. See Exhibit 8 for Control System detailed scope of work. l. Ensure all drain lines are flushed, pressurized, unblocked, cleared and fully operational. m. All penetrations, joints, taps, splices, re-insulation, re-connections shall be sealed and patched to meet code requirements. n. Document system pressure test and balanced, recalibrated before running load amps, and provide County the test and balance report by third- party licensed HVAC contractor. o. The contractor will provide "As-Built" documents including drawings and equipment specification, manufactures warrantees, and building permit certificate of completion. p. System shall be started after installation is complete, and tested & balanced for proper operation with County Project Manager (PM) present. The testing and balanced report shall be performed by a 3rd party inspection & licensed company. q. Provide all necessary piping, electrical, control wiring to make the system fully operational per manufacture specifications. The contractor is required to upgrade the existing Trane BAS to correspond with the new AHU equipment, with back net wiring capability and meet present monitoring standards of the County to be viewed remotely. Contractor shall coordinate with BAS supplier for getting existing systems disconnected and reconnected. The existing BAS is serviced and supplied by Trane. As reference all bidders should reach out to Corey Balko, Trane Account Manager to coordinate and obtain any further upgrade information. r. All new air handlers to be engineered & Fit with Merv # 13 air filters at substantial completion. PBC-FMD shall be provided 6-months supply of Merv filters.

Files

File Type Posted
palm beach P-2025-000089 IFQ no plans.pdf PDF

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