High school parking lot lighting improvements

Concord Community Schools, a Michigan public school district operating within Washtenaw County and Columbiaville Village, issued a Request for Proposal on August 6, 2020, for high school parking lot lighting improvements. The project scope encompasses the removal of six existing lot lights from wood poles, removal of the wood poles with safe disposition of existing wiring, trenching and conduit installation from an existing pole light feed at the north end of the parking lot to the north fence of the bus parking area, installation of four new pole bases and four new 25-foot steel poles, installation of four of the six current parking lot light fixtures onto the new steel poles, acquisition of all necessary permits and inspection fees, and filling of remaining holes with stone following old pole removal. New poles must match the existing light pole at the north end of the parking lot as closely as possible. Bidders must submit sealed, opaque envelopes containing original hard copies signed by authorized representatives plus two copies by August 20, 2020, at 3:00 p.m., with bids to be publicly opened and read aloud immediately thereafter. Required submittals include at least three references for similar projects, background information and qualifications of personnel, documentation of dedicated employees with applicable licenses and certifications, a proposed schedule indicating the number of days required for project completion, all applicable warranties, evidence of required insurance, and disclosure of any litigation or incomplete contracts from the preceding five years. The bid price must be identified as a total dollar amount inclusive of all labor, materials, equipment, delivery, installation, taxes, and other costs, exclusive of applicable excise taxes. The School District Board of Education will make the award at a later date, with a desired award date of August 24, 2020, and the contract will include a twelve-month call-back services period following project completion.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular categories of organizations, nor does it reference disadvantaged enterprise requirements or incumbent vendor information. If the contract sum reaches $50,000 or more, the contractor must provide performance and payment bonds equal to 100 percent of the contract sum at no additional cost to the District. The Concord Community Schools reserves the right to reject any or all bids, waive irregularities, request additional information or conduct oral interviews, and award to the lowest responsive and responsible bidder or to multiple bidders if deemed in the District's best interest. No specific budget range or award value is disclosed in the procurement documents. While no pre-bid meeting or walk-through is mentioned as formally scheduled, the District indicates that one may be conducted at its discretion, allowing potential bidders to review the project site if needed.