High performance cutting plotter

The State of Maine Department of Administrative and Financial Services, Bureau of General Services, Division of Purchases is requesting quotations for a high-performance cutting plotter on behalf of the Department of Transportation, Fleet Services through RFQ submitted via the Advantage Vendor Self Service e-Procurement system, with quotations due December 28, 2015 at 2:00 p.m. Eastern Standard Time.

Evaluation is on a best-value basis considering product quality, specification conformance, delivery date, and bidder economic impact on Maine. If the contract value exceeds $100,000, bidders with the largest economic impact value receive a 10 percent reduction on their total bid for evaluation purposes, with proportional reductions applied to bidders with smaller economic impact values. Multiple quotations offering alternative items or pricing are permitted.

Cost quotations must cover the full term of the contract including any optional renewals and all costs necessary for compliance with contract terms and RFQ requirements. All delivery is expected FOB Destination, with shipping costs included in the bid price. The State is exempt from federal, state, and local taxes and will not include these taxes in pricing evaluation. Payment terms are net 30 days upon receipt of an accurate invoice containing the contract number, correct pricing, and required supporting documents.

Submissions must be in MS Word, MS Excel, or Adobe PDF format with a maximum file size of 2 MB. Supporting documentation is encouraged to demonstrate conformance with specifications. All questions and responses must be directed through the e-Procurement system's Q&A function. The State reserves the right to negotiate with the successful bidder at the same rate quoted, to withdraw its award and negotiate with the next-ranked bidder if acceptable terms cannot be reached, or to cancel the RFQ entirely.