High Density Foldable Traffic Cones (Sets of 5)

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Maine Department of Transportation, is issuing a Request for Quotations (RFQ) to establish a Master Agreement contract for the procurement of high-density polyethylene foldable traffic cones sold in sets of five units per set, with each set including a carrying bag or case. The cones must measure 28.5 inches in height with a 29-inch base width, feature hinged construction with a folded width of approximately 1.5 inches, include rubber feet, replaceable connecting hinges, molded-in handles, and dual white reflective stripes with the capability to receive flashing lights with magnetic bases. Bidders must provide NCHRP 350 Category 1 self-certification documentation, manufacturer literature, warranty information, and equivalency documentation for any substitute items. The State estimates annual usage of 100 sets with an anticipated initial order of approximately 50 sets for delivery to MaineDOT Headquarters at 24 Child Street, Augusta, Maine. Quotations must be submitted through the State's Advantage Vendor Self Service system by 4:00 p.m. Eastern Standard Time on April 27, 2026. The initial contract period runs from June 1, 2026, through May 31, 2027, with four optional one-year extension periods through May 31, 2031. Award will be made based on best value criteria, defined as compliance with all specifications and requirements combined with the lowest price from a qualified bidder, with delivery expected within 35 business days after receipt of order. All bid prices must be quoted with FOB Destination shipping terms, including all shipping, freight, fuel, handling, and delivery charges, and prices must remain firm for a minimum of one year from the contract start date.

The RFQ does not explicitly identify set-aside designations or restrictions limiting the types of organizations that can respond, though bidders must submit a municipality participation certification and responsible bidder certification as part of their required documentation. No incumbent vendors or current contractors are listed in the procurement documents, and there is no reference to existing infrastructure or technology requiring integration. The State is exempt from federal, state, and local taxes, and bidders must provide quotations without including these taxes in their pricing. No specific award value or budget range is provided in the RFQ; however, the procurement is based on competitive bidding with the State reserving the right to make one or multiple awards or no award at all. The evaluation may include subject matter experts from the requesting department, and price adjustment requests following the initial contract period require 60 days' advance notice and supporting manufacturer documentation.