HI VIS safety hats

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases issued a Request for Bids (RFB) seeking vendors to supply 1,200 units of high-visibility safety baseball caps for use by KYTC divisions and agencies. The solicitation, posted August 14, 2019, specified solid 6-panel structured baseball caps in lime-yellow fluorescent color (100% polyester, 5.5 ounce weight) meeting ANSI 107-2010 safety standards, featuring a minimum of 10 square inches of 3M Scotchlite silver retroreflective material, embroidered KYTC logos, and embroidered USA flags. Bids were due by 10:00 AM Eastern Time on August 21, 2019, submitted in sealed format to the KYTC Division of Purchases at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, with the tentative award date set for September 2, 2019. Written questions were required to be submitted by August 13, 2019. The resulting contract would establish a master agreement for an initial one-year period with options to extend for additional one-year periods by mutual written agreement, subject to renegotiation of terms and conditions. Evaluation was based on a best value ranking approach allocating 95 points to price (lowest bidder receives maximum points) and 5 points to delivery time (best delivery time receives maximum points), with all bids remaining valid for a minimum of 90 calendar days after the bid closing date. All bids were required to include signed originals with complete vendor information and acknowledgment of all addenda.

Kentucky resident bidders receive reciprocal preference in accordance with Kentucky Revised Statutes 45A.490-494, and certain qualified bidders including Kentucky Correctional Industries receive additional preference points under Kentucky law. The procurement includes no current incumbent contractors, as KYTC does not currently hold a contract for solid baseball caps; interested parties seeking prior contract pricing information must submit an Open Records Request to Judy.Tingle@ky.gov. The solicitation requires vendors to comply with Kentucky's Equal Employment Opportunity Act requirements if the contract exceeds $500,000, and all submission must include required affidavits regarding resident bidder status, campaign finance compliance, tax registration, and adherence to various Kentucky statutes. Vendors must assume all freight charges on an F.O.B. Destination basis, with deliveries made to the KYTC Office of Human Resource Management at 200 Mero Street, 6th Floor, Frankfort, Kentucky 40622, and face a 1 percent daily deduction from invoices for deliveries exceeding contracted due dates. Prices must remain firm for the first six months of the contract, with only one price increase permitted during the initial contract period and one additional increase during any renewal period, both requiring justification based on industry-wide price changes. No minimum order quantity per shipment applies, though no partial deliveries are accepted, and no online bidding is permitted.