HHS0017279V2 Vehicle Batteries and Key Fobs

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is requesting bids on vehicle batteries and key fobs for Richmond State Supported Living Center under IFB HHS0017279 V2, with responses due August 4, 2026 at 10:30 a.m. A geographic constraint applies: bidders must be located within 50 miles of the agency's address.

The scope requires vehicle batteries and key fobs meeting specifications detailed in the solicitation; the pricing sheet (Exhibit C) establishes line items and unit pricing fields that bidders must complete. Deliveries must occur between 8:00 a.m. and 4:00 p.m. on specified dates, excluding the 11:00 a.m. to 1:00 p.m. window.

The estimated contract value is $30,000 based on historical annual spending. The contract term runs September 1, 2026 through August 31, 2027, with an option for one additional year at HHSC's sole discretion. Prices must be firm and fixed; price adjustments are permitted only through Consumer Price Index formulas using Bureau of Labor Statistics data or federal minimum wage increases, both subject to HHSC approval. Both HHSC and the Department of State Health Services are entitled to use any resulting contract.

Evaluation criteria are bidder's ability to meet specifications and delivery requirements, past vendor performance verified through the CPA Vendor Performance Tracking System, demonstrated experience and financial capability, and price. Award will be made to the bidder offering best value to the State of Texas, not necessarily the lowest-priced response.

Questions and clarifications are due July 21, 2026 at 10:30 a.m., with responses posted as an addendum on July 27, 2026 at 10:30 a.m. All responses must include completed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet); incomplete submissions will be disqualified. Responses may be submitted by email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room (which requires advance IAM registration), or by hand delivery or overnight mail of a USB drive. The anticipated contract start date is September 1, 2026.