HHS0016566 Wheelchair Foam/Fabric

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) have issued an Invitation for Bids (IFB No. HHS0016566) for wheelchair foam and fabric materials to support wheelchair repairs at the Abilene State Supported Living Center. The procurement seeks specific wheelchair repair materials, including Sunmate Sheet Memory Foam in multiple dimensions (32X37X.25, 32X37X.5, 32X37X1, 32X37X2), liquid foam for custom wheelchair bowls, and a full roll of Dartex Fabric in black. The solicitation was posted on August 22, 2025, with bids due by September 8, 2025, at 10:30 AM CST, and an anticipated contract start date of September 15, 2025. The initial contract term will run from September 1, 2025, to August 31, 2026, with potential one-year extension options. Evaluation criteria will focus on meeting specifications, performance delivery requirements, and overall value, with HHSC not obligated to select the lowest-priced bid. Bidders must submit comprehensive pricing on the provided Exhibit C Price Sheet and complete all required affirmation documents, including Exhibit A Solicitation Affirmations.

While no specific set-aside designations were explicitly mentioned in the documentation, bidders must comply with extensive legal and operational requirements outlined in the Contract Affirmations document. Potential contractors must meet rigorous compliance standards, including E-Verify usage, maintenance of proper permits and licenses, and certifications regarding business practices. The historical spend for similar goods was approximately $40,000 in fiscal year 2024, though this does not guarantee future purchase volumes. Bidders must demonstrate no felony convictions, compliance with state and federal laws, and adherence to regulations covering public information, cybersecurity training, and prohibitions on discrimination. The solicitation requires detailed business credentials, including legal name, business addresses, and tax identification numbers. Potential consequences for non-compliance include contract termination, emphasizing the importance of meeting all specified requirements.