HHS0016514 Dental supplies

The Texas Health and Human Services Commission (HHSC) has issued Invitation for Bid (IFB) No. HHS0016514 for dental supplies and equipment repair for the Mexia State Supported Living Center's On-Campus Dental Office. The procurement seeks dental consumables, supplies, and repair services with NIGP Class/Item No. 948-28, targeting the provision of dental materials and support for treating individuals at the facility. Bidders must submit comprehensive pricing using the provided Exhibit C Pricing Sheet, which includes detailed line items for dental consumables, supplies, and repairs. The solicitation requires vendors to complete and submit Exhibit A HHS Solicitation Affirmations and other mandatory documentation, with any incomplete submissions risking disqualification. The bid response deadline is August 14, 2025, at 10:30 AM CST, with an anticipated contract start date of September 1, 2025, and an initial contract term through August 31, 2026. Evaluation criteria will focus on the bidder's ability to meet specifications, performance delivery requirements, and pricing, with the award determined by the best value to the State of Texas.

The procurement does not explicitly mandate a Historically Underutilized Business (HUB) Subcontracting Plan, though vendors are encouraged to identify and submit subcontracting opportunities. No specific set-aside designations are mentioned for disadvantaged enterprises. The historical spend for similar goods is approximately $35,000 for fiscal year 2025, suggesting a moderate-value contract. Both HHSC and the Department of State Health Services (DSHS) will be entitled to utilize the resulting contract. The solicitation includes provisions for performance monitoring and potential corrective action plans, with vendors subject to state vendor performance tracking systems. Pricing may be adjustable based on specific consumer price indices and federal minimum wage changes, subject to HHSC's sole discretion. No vendor conference is scheduled, and the contract allows for potential price adjustments with HHSC's approval, providing flexibility in contract management.