HHS0016504v2 Eyeglasses- Frames and Lenes

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS) division has issued an Invitation for Bids (IFB) No. HHS0016504v2 for eyeglasses, frames, and lenses for the Mexia State Supported Living Center (SSLC). The procurement seeks a vendor to provide comprehensive eyewear services, including various lens types such as prescription plastic, bifocal, polycarbonate, tinted, and progressive lenses, along with plastic and flexible frames. Successful bidders must have a vision center located within 50 miles of the Mexia SSLC and be capable of fulfilling orders within 10-14 business days. The solicitation was posted on August 11, 2025, with bid responses due by August 25, 2025, at 10:30 AM. The contract will commence on September 1, 2025, and terminate on August 31, 2026, with potential one-year extensions. Award will be made to the bidder providing the best value to the State of Texas, considering factors such as meeting specifications, performance delivery capabilities, and price. Mandatory attachments include completed Exhibit A HHS Solicitation Affirmations and Exhibit C Pricing Sheet.

The procurement encourages participation from Historically Underutilized Businesses (HUBs) and includes multiple compliance requirements for potential vendors. Respondents must comply with extensive legal and regulatory provisions, including antitrust regulations, equal employment opportunities, and specific state mandates concerning business practices. The contract includes restrictions on doing business with certain foreign-owned companies and requires adherence to E-Verify requirements. While no specific incumbent vendors are mentioned, the historical spend for similar goods is approximately $45,000 for fiscal year 2025, though HHSC does not guarantee any specific purchase volume. Pricing must remain firm and fixed for the contract's duration, with potential Consumer Price Index (CPI-W or CPI-U) adjustments at HHSC's discretion. Both HHSC and the Department of State Health Services (DSHS) will be entitled to utilize the resulting contract. Vendors must also complete comprehensive affirmations covering areas such as cybersecurity training, employment standards, and compliance with contemporary policy concerns.