HHS0016367v2 Wheelchairs, Wheelchair repair Parts

The Texas Health and Human Services Commission (HHSC) has issued a formal Invitation for Bid (IFB No. HHS0016367) for wheelchairs, wheelchair repair parts, and associated repair services in Cameron County. The procurement seeks competitive bids for custom wheelchairs, specialized walkers, hygiene and toileting systems, and various wheelchair-related components including cushions, headrests, armrests, and other specialized equipment. The initial contract term will run from October 7, 2025, through August 31, 2026, with options for two additional one-year renewals. Bidders will be evaluated based on best value to the State of Texas, considering factors such as meeting specifications, performance delivery requirements, and pricing. The response deadline is October 6, 2025, at 10:30 AM, with vendors required to submit pricing using the provided Pricing Sheet (Exhibit C) and demonstrate capabilities including experience, business size, financial stability, and capacity to fulfill contract requirements. Deliverables must be shipped to the HHSC Warehouse in Harlingen, TX, with an expected delivery of 14 days after order receipt.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan requirement with a 21.1% HUB utilization goal for commodities contracts valued at $100,000 or more. Contractors must provide detailed documentation demonstrating good faith efforts to include Texas-certified HUB vendors across various industries, with potential methods including using only HUB vendors, participating in a Mentor-Protege Program, or meeting specific inclusion criteria. The historical spend for similar goods and services is approximately $100,000 for the period September 1, 2024, through August 31, 2025. Vendors must comply with extensive state requirements, including anti-discrimination laws, cybersecurity training, and various regulatory standards outlined in the contract affirmations documents. Non-compliance could result in potential consequences, including reporting to the Texas Comptroller of Public Accounts and possible debarment from state contracting for up to five years. The contract requires comprehensive certifications, including E-Verify compliance, restrictions on working with boycotting companies, and adherence to specific state employment and contracting regulations.