HHS0016356v2 Frozen food Rusk State Hospital

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) have issued an Invitation for Bid (IFB) No. HHS0016356v2 for frozen food procurement for Rusk State Hospital. The solicitation seeks competitive bids for a range of frozen food products including processed meats, prepared foods, condiment packets, and bakery items, with the initial contract period spanning September 1, 2025, through August 31, 2026, and potential one-year renewal options. Bid responses are due by July 21, 2025, at 10:30 AM, with vendors required to submit pricing using the provided Exhibit C Price Sheet and comply with comprehensive vendor affirmations and terms and conditions. Evaluation criteria will focus on the bidder's ability to meet specifications, performance delivery requirements, and pricing, with the award determined by best value to the State of Texas. Vendors must navigate a two-step electronic registration process through the Enterprise Portal and HHS Online Bid Room to submit their responses, with potential price adjustments limited to a maximum of 8% during renewal cycles. The historical spend for similar goods is approximately $75,000 for the previous fiscal year, though this does not guarantee future purchase volumes.

While a Historically Underutilized Business (HUB) Subcontracting Plan is not mandatory, bidders are encouraged to submit one if subcontracting opportunities are identified. The procurement covers NIGP Class/Item Numbers 385-47, 390-49, 393-46,48, and 640-50, with no specific set-aside designations explicitly mentioned. Vendors must comply with extensive requirements, including using the U.S. Department of Homeland Security's E-Verify system, maintaining appropriate insurance coverage, and adhering to state-specific provisions such as anti-discrimination laws and cybersecurity standards. The contract allows both HHSC and DSHS to utilize the resulting agreement, with vendors required to resolve any product complaints within 90 days and potentially face consequences including vendor tracking reports and discontinuation of food awards for unsatisfactory performance. Potential vendors must demonstrate the ability to provide high-quality frozen food products, meet strict warranty and complaint resolution protocols, and navigate a complex legal and regulatory compliance landscape. While a specific contract value is not definitively stated, the historical spend and comprehensive procurement approach suggest a significant institutional food service contract for Rusk State Hospital.