HHS0016179 Coca Cola Products NTSH Vernon

The Texas Health and Human Services Commission (HHSC) has issued Invitation for Bid (IFB) No. HHS0016179 for Coca Cola Products for the North Texas State Hospital-Vernon Campus. This procurement seeks a vendor to supply a comprehensive range of beverage products, including bottled and fountain drinks from various brands such as Coca-Cola, Sprite, and Fanta in multiple sizes ranging from 12oz to 32oz packages. Bidders are required to submit pricing for at least 90% of the items listed on the Pricing Sheet, with firm, fixed prices valid for the entire contract period from September 1, 2025, to August 31, 2026. The solicitation emphasizes best value procurement, considering factors like meeting specifications, performance delivery capabilities, and price. The bid response is due by July 8, 2025, at 10:30 AM, with an estimated historical spend of approximately $30,000 for the contract period. Evaluation criteria will focus on compliance with specifications, delivery capabilities, and competitive pricing, with HHSC reserving the right to award based on the most advantageous proposal.

The solicitation includes comprehensive affirmation requirements that may restrict potential bidders, including compliance with various state and federal regulations such as antitrust laws, cybersecurity training, and employment practices. Vendors must complete a two-step registration process for the Enterprise Portal, which can take up to five business days to receive login credentials. No guaranteed volume is promised, and the contract is subject to appropriations and fund availability. While specific set-aside designations are not explicitly detailed, vendors must comply with numerous state requirements, including E-Verify, anti-discrimination laws, and restrictions on boycotts. The contract allows for potential price adjustments based on the Consumer Price Index (CPI) for urban wage earners and clerical workers, subject to HHSC's sole discretion. Both HHSC and the Department of State Health Services (DSHS) will be entitled to use the resulting contract, with an estimated annual spend of around $30,000 for beverage products at the North Texas State Hospital-Vernon Campus.