HHS0015918 Washer Extractors, Dryers, etc

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are conducting a formal Invitation for Bid (IFB) numbered HHS0015918 for procuring industrial laundry equipment across multiple Texas locations, including Abilene, El Paso, and Terrell. The procurement specifically seeks Milnor washer extractors (60-80 lb capacity), American and Milnor dryers (75-120 lb capacity), and a Speed Check conveyor operators platform, with required installation and removal of existing units. Bidders must propose exact brand names, makes, and model numbers as specified, with no substitutions permitted without prior written approval. The solicitation response deadline is May 21, 2025, at 10:30 AM, with an anticipated contract start date of May 22, 2025. Evaluation criteria will focus on the bidder's ability to meet precise specifications, performance delivery requirements, and pricing, with the contract awarded under Section 2155.067 of the Texas Government Code to provide best value to the state. Vendors must submit comprehensive documentation through the HHS Online Bid Room, including a completed Pricing Sheet, XML Price Sheet, and signed affirmation documents, with a two-step Enterprise Portal registration process that can take up to five business days.

While a Historically Underutilized Business (HUB) Subcontracting Plan is not mandatory for this solicitation, bidders are encouraged to identify and propose subcontracting opportunities. The procurement involves strict compliance requirements, including 61 detailed affirmations covering legal, ethical, and operational certifications such as public information disclosure, cybersecurity training, employment guidelines, and state and federal regulatory adherence. Vendors must certify no felony convictions, demonstrate fair business practices, and meet comprehensive state compliance standards. Although specific budget ranges are not explicitly stated in the documents, the solicitation covers multiple equipment units across three Texas locations, suggesting a potentially significant procurement value. The contract will be available for both HHSC and DSHS, allowing multiple agencies to utilize the resulting agreement. Potential bidders must provide detailed contact information, tax identification numbers, and unique entity identifiers, indicating a rigorous vendor vetting process designed to ensure high-quality contractor selection for this specialized industrial laundry equipment procurement.