HHS0015918 Washer Extractor

The Texas Health and Human Services Commission (HHSC) has issued a Formal Invitation for Bid (IFB No. HHS0015918V2) for the procurement of industrial laundry equipment, specifically washer extractors, gas dryers, and operators' platforms for multiple facilities in Abilene, El Paso, and Terrell, Texas. The solicitation requires bidders to provide specific brand names, makes, and model numbers, including Milnor washer extractors and American Dryer units with capacities ranging from 60 to 320 pounds. The procurement encompasses not only equipment purchase but also installation and removal of existing units at each location, with a total of nine primary equipment units to be deployed across three sites. Bidders must submit firm, fixed prices on the Exhibit C Pricing Sheet, with the evaluation focusing on best value to the state, considering the bidder's ability to meet specifications, performance delivery requirements, and pricing. Key dates include a question submission deadline of June 16, 2025, and a bid response deadline of June 24, 2025, at 10:30 AM, with an anticipated contract start date of the same day. The solicitation requires comprehensive documentation, including a detailed Solicitation Affirmations form covering 61 distinct compliance sections, and vendors must adhere to strict legal and operational requirements.

The solicitation encourages participation from Historically Underutilized Businesses (HUBs), though submission of a HUB Subcontracting Plan is not mandatory. While no specific set-aside designations are explicitly stated, the procurement includes multiple compliance requirements that may impact vendor eligibility, such as verifications of no felony convictions, no debarment, and compliance with Texas government codes. The contract will be available for both HHSC and the Department of State Health Services (DSHS), potentially expanding the scope of potential use. Pricing may be subject to adjustments based on Consumer Price Index (CPI-W and CPI-U) with proper documentation. The solicitation includes provisions for potential price adjustments and requires vendors to maintain comprehensive records for at least seven years. While specific budget ranges are not detailed in the documents, the procurement involves significant industrial equipment with installation services across multiple state facilities. Vendors must also comply with extensive legal and operational requirements, including E-Verify compliance, civil rights standards, and specific data management protocols.