HHS0015751 Produce Solicitation for HSCS State Facilities

The Texas Health and Human Services Commission (HHSC) has issued a Request for Proposals (RFP) for a produce solicitation targeting HSCS State Facilities, seeking a commercial distributor to supply fresh fruits and vegetables (FF&V) of USDA Grade Number 1 or better quality. The solicitation aims to establish one or more contracts to serve Qualifying Entity (QE) service locations throughout Texas, including State Hospitals, State Supported Living Centers, and related canteens. Vendors must possess a minimum of five years in business, maintain a valid Perishable Agricultural Commodities Act (PACA) license, and hold current food manufacturing or wholesaler licenses. The evaluation will be conducted using a best value determination methodology, with weighted criteria including 30% for experience and demonstrated ability, 30% for proposed work plan, and 40% for cost. Respondents must submit pricing based on list prices with a proposed discount percentage and provide a website link or product catalog showing starting prices for FF&V items. The RFP was released on June 13, 2025, with proposals due by July 14, 2025, and the initial contract term set for one year, with potential extensions up to four additional years.

The solicitation appears to have a focus on supporting Historically Underutilized Businesses (HUBs), as evidenced by the requirement to submit a HUB Subcontracting Plan. While specific set-aside designations are not explicitly detailed, the procurement process suggests an emphasis on diverse vendor participation. Contractors must comply with various state and federal regulations regarding food safety, quality assurance, and distribution standards. Historical compensation for similar contracts has been approximately $900,000 per fiscal year, indicating a potential budget range for interested vendors. The procurement does not specify existing incumbent vendors or require integration with specific infrastructure or technology. Potential respondents should carefully review the comprehensive RFP documentation, particularly the attached exhibits (Exhibits A-G and H-N), to ensure full understanding of the solicitation requirements and to prepare a competitive proposal that meets the HHSC's stringent specifications for produce distribution to state facilities.