HHS0015635 Soil Sorting Conveyor and Installation

The Texas Health and Human Services Commission (HHSC) has issued Invitation for Bids (IFB) No. HHS0015635 for a Speedcheck Soil Sorting Conveyor and Installation at their Regional Laundry facility located at 721 Thompson Dr, Kerrville, TX 78028. The procurement seeks a specific Level slider Bed Conveyor measuring 35'+ long with a 30" bed width, featuring powder-coated mild steel construction, a smooth top black PVC belt, 1.5 hp 3-phase motor, motor control panel with inverter, and various safety features including thermal overload protection and remote E-stop capabilities. Key deliverables include the conveyor equipment, full installation services, and equipment removal. The solicitation was posted on November 26, 2024, with vendor questions due by December 4, 2024, and agency responses posted on December 5, 2024. Bid responses are due December 10, 2024, at 10:30 AM Central Time, with an anticipated contract start date of December 15, 2024, and an expiration date of August 31, 2025, with a potential one-year extension option. The procurement allows for single or multiple awards to achieve the best value for the state, and bidders must submit all required documentation, including the Exhibit C Pricing Sheet and Exhibit D Online Bid Room materials.

The solicitation does not specify any specific set-aside designations or restrictions on respondent types, though it notes that no HUB Subcontracting Plan (HSP) is required while still encouraging bidders identifying subcontracting opportunities to submit one. The historical spend for similar goods and services is approximately $46,215 for fiscal year 2025, though this amount serves only as a guideline and does not guarantee specific contract volume or compensation. Pricing must remain firm for the entire contract term, with potential adjustments considered only for Consumer Price Index or Federal Minimum Wage changes. Bidders must comply with extensive affirmations and certifications, including E-Verify requirements, cybersecurity training compliance, and various state-specific restrictions related to boycotts and foreign-owned companies. Delivery windows are specified as between 8:00 AM to 11:30 AM and 1:00 PM to 4:30 PM on designated dates. The procurement requires all bids to be submitted in US dollars, with no alternative currency bids accepted, and emphasizes comprehensive compliance with Texas Health and Human Services Commission legal and operational standards.