Herbicides and Adjuvants

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Maintenance, is issuing a Request for Bid (RFB) for a Master Agreement contract to supply herbicides, adjuvants, and related products for the Kentucky Department of Highways Vegetation Management Program. The procurement encompasses 56 line items (reduced to 55 following the deletion of Formula 40 and modification of Poast to allow equivalent products) including various liquid and dry formulation herbicides such as Acclaim Extra, Super Trimec, Diquat, Escort XP, Fusilade II, Garlon 4 Ultra, Krenite S, Method 240SL, and Milestone, along with adjuvants including surfactants, oils, drift control agents, and spray tank cleaners, blending services, and specialty containers. Quantities range from 20 units for 5-gallon plastic cubes to 6,500 gallons for specific herbicide formulations, with all pricing quoted on a per-unit basis (per gallon, pound, ounce, or quart) and delivered F.O.B. Destination Freight Prepaid and Allowed. The deadline for written questions is January 29, 2026, at 4:00 p.m., with responses posted by January 30, 2026, and electronic bids are due by February 12, 2026, at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service e-Procurement system, with a tentative award date of February 16, 2026. Evaluation will be made on a best-value basis with price as the sole criterion (100 points maximum), and the lowest-priced compliant bid receives the maximum score. The successful vendor must maintain $1,000,000 Contractor's General Liability Insurance per occurrence and Kentucky workers' compensation insurance, provide specimen labels and Safety Data Sheets prior to award, and deliver products within ten calendar days of receiving a delivery order, with $1,000 per day penalties for late delivery. Vendors must be registered in the e-Procurement system at least 24 to 48 hours before the bid closing date and submit responses only through the online system; company quote forms and non-conforming terms will result in bid rejection.

The initial contract term begins upon award and expires January 31, 2027, with four optional one-year renewal periods available subject to written approval from both the vendor and KYTC Division of Purchases and potential renegotiation of terms; prices shall remain firm for the first twelve months, with subsequent increases requiring thirty days' written notice and documented industry-wide justification. Kentucky resident bidders are eligible for reciprocal preference equal to preferences given by the nonresident bidder's state of registration, and qualified bidder preferences of 15 to 20 percent are available for Kentucky Industries for the Blind, nonprofit organizations serving individuals with severe disabilities, and the Department of Corrections Division of Prison Industries. The vendor bears all shipping and freight costs with F.O.B. Destination terms and is responsible for filing freight claims, and delivery is required to one of twelve geographically distributed Kentucky Department of Transportation district maintenance facilities across the state. The contract is subject to all applicable Kentucky Revised Statutes, including compliance with tax laws (KRS Chapters 136, 139, 141), wage and hour laws (KRS 337), occupational safety (KRS 338), unemployment compensation (KRS 341), and workers' compensation (KRS 342), and vendors must disclose any violations within the previous five years. No specific budget range or award value is disclosed in the solicitation documents, as pricing will be determined through competitive bidding with the lowest total price bid receiving award.