Heavy Equipment Services & Repair

The City of Conroe, Texas is soliciting proposals under RFP #1105-2026 for maintenance, repair, and servicing of City-owned heavy equipment, including backhoes, bulldozers, excavators, graders, and loaders, with proposals due November 5, 2026 at 1:00 p.m. through the OpenGov Procurement Portal. The solicitation carries no set-aside.

Scope covers diagnostic and repair work on mechanical, electrical, and hydraulic systems, engine and transmission replacement, welding and fabrication, emergency repair response within 24 hours, and detailed maintenance documentation. Vendors must carry general liability insurance of at least $1,000,000 per occurrence and workers' compensation coverage, provide proof of insurance with proposals, and submit three client references from similar projects.

Pricing must be all-inclusive, with no added charges for deposits, credit card fees, delivery, or pickup. Vendors must submit detailed rates for disassembly and inspection, parts markup percentages, field, facility-based, and travel-time labor, diagnostic fees, shop supplies, fuel surcharges, and miscellaneous costs. The City will issue a blanket purchase order for services. The initial term is one year, with options to renew annually for up to four additional years based on performance and funding availability. The City may terminate with 30 days' written notice for unresolved problems.

Award will be made on a best-value basis, with evaluation weighted as price (50 points), experience and qualifications (20 points), service capabilities and response times (20 points), and references and past performance (10 points).