Heavy Equipment Services & Repair

The City of Conroe is requesting proposals for heavy equipment services and repair under RFP #1105-2026, with bids due November 5, 2026 at 1:00 p.m. through OpenGov Procurement.

The scope covers preventive maintenance, emergency repair, and specialized servicing of the city's heavy equipment fleet including excavators, loaders, dozers, graders, and backhoes. Services must address mechanical, electrical, and hydraulic issues; include major component replacement and welding/fabrication capability; achieve 24-hour emergency response time and 48-hour completion for minor repairs; and comply with OSHA and EPA standards. Vendors must employ certified technicians, maintain detailed service records, and provide monthly summary reports. Vendors must waive deposits and credit card fees, and provide free delivery and pickup service.

The contract term is one year with options to renew annually for up to four additional years, contingent on performance and funding availability. The City reserves the right to cancel with 30 days' written notice for unresolved problems.

Award will be based on best value using a points-based evaluation system: pricing (50 points), experience and qualifications (20 points), service capabilities and response times (20 points), and references and past performance (10 points). Pricing is evaluated through line-item format including disassembly/inspection fees, parts markup percentages, labor rates for field/facility work and travel time, diagnostic fees, shop supplies, fuel surcharges, and miscellaneous costs.

Vendors must provide general liability insurance with a minimum of $1,000,000 per occurrence and workers' compensation insurance. Bids must include three references from clients with similar service requirements, certificate of insurance, Form 1295, signed addendums, and completed vendor questionnaire. Bids lacking insurance forms will not be considered for award.

Questions and any addenda will be published on OpenGov no later than three days prior to the November 5 deadline. Bid opening is at Conroe Municipal Center, Construction meeting room, 700 Metcalf St., Conroe, Texas 77301.