Heavy Duty Vehicle Rental for the Water Resources Division

The City of Santa Monica Water Resources Division is requesting bids for an as-needed rental agreement for heavy duty construction vehicles, with proposals due June 30, 2026 at 3:00 p.m. Pacific Time and questions due June 22, 2026.

The scope covers five vehicle types: 5–6 yard dump trucks, 12–14 yard dump trucks, 22-foot stakebed trucks, 18-foot crane trucks, and 70–97 horsepower 4WD extendable backhoes. No minimum rental period is guaranteed. Vendors must provide all maintenance, repair, and replacement vehicle services during service periods. Vehicles must be available for pickup or delivery within one week of order placement at City Yards, 2500 Michigan Avenue, Santa Monica, California 90404.

Pricing must be submitted through the City's online vendor portal with unit costs for each vehicle type broken out by hourly, daily, weekly, and monthly rental periods, plus a separate line item for delivery. The contract includes four optional one-year renewal periods at the same price, terms, and conditions. Payment terms default to net thirty days upon delivery and invoice receipt unless negotiated. The City reserves the right to award to multiple vendors for different vehicle types.

Vendors physically located in or conducting business in Santa Monica must obtain a City Business License. All bidders must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence, automobile liability insurance with $1,000,000 per accident limits, and workers' compensation coverage at California statutory limits. The City must be named as additional insured on the general liability policy.

Bidders must submit a Certificate of Compliance, Non-Collusion Declaration, Oaks Initiative Disclosure Form (required if annual award exceeds $25,000), and Levine Act Disclosure Form. A 100-percent payment bond in compliance with California Civil Code Section 9550 is required. Submissions outside the online vendor portal will not be accepted; late submissions will be rejected. No job walk or bidders' conference is scheduled.