Heavy duty rough terrain tree trimmer, boom type

The Kentucky Transportation Cabinet Division of Purchases, on behalf of Elliott County, issued a Request for Bid on June 26, 2024, for heavy-duty rough terrain tree trimming equipment with boom-type design. The solicitation closes on July 16, 2024, at 1:30 PM Eastern Time, with a tentative award date of August 1, 2024. The procurement is divided into two groups: Group 1 requests the purchase of two heavy-duty highway tree trimmers with boom-type design and parts pricing at a discount off manufacturer's catalog prices, while Group 2 requests various rental and rent-to-own options including monthly rentals, six-month rentals, twelve-month rentals, and rent-to-own arrangements spanning 24, 36, and 48-month terms. Bidders must submit all line items within their selected group to be considered for award and must provide delivery timeframes in calendar days. All equipment must be pre-serviced, delivered in first-class operating condition with one complete day of operator training, and backed by a two-year warranty against manufacturing defects. For rental line items, vendors must provide repair or replacement equipment within two working days of breakdown with no rent charged during inoperative periods. Evaluation criteria for Group 1 consists of price (85 points), parts discount percentage (10 points), and delivery (5 points); Group 2 is evaluated on price (95 points) and delivery (5 points). All pricing must be firm for the initial twelve-month contract period, with the master agreement beginning upon award and expiring June 30, 2025, plus four optional one-year renewal periods.

Reciprocal preference will be applied to Kentucky resident bidders as defined under KRS 45A.490-494. Additionally, qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with severe disabilities will receive preference equal to 15-20 percent of maximum points. Bidders must submit responses electronically through the Kentucky Vendor Self Service system at https://vss.ky.gov, with all shipments quoted F.O.B. Destination Freight Prepaid and Allowed, and vendors are responsible for all freight charges. Late deliveries will result in a one percent per day deduction. The solicitation does not reference specific federal funding, incumbent contractors, or budgetary appropriations, nor does it provide an estimated award value or budget range for either group. Vendors must include representative contact information with phone number and email address with their bids, and Group 1 bidders must submit a complete manufacturer's catalog prior to award.