Heavy duty brake and axle parts

The Town of Manchester, Connecticut, is seeking a vendor to provide aftermarket heavy duty brake and axle parts for its Class 6, 7, and 8 fleet vehicles through Invitation to Bid #23/24-10. The procurement targets a comprehensive parts list of 177 specific brake and axle components, with additional provisions for catalog parts. Bidders must provide unit pricing for the specific parts list and offer a percentage discount for additional catalog items. All parts must be manufactured in the United States and meet Society of Automotive Engineers (SAE) standards. Key delivery requirements include inside delivery without additional freight charges, twice-daily parts delivery between 7:00 am and 3:30 pm Monday through Friday, and a minimum one-year warranty covering packaging, shipping, and part replacement. The bid is due by August 31, 2023, at 11:00 am, with a virtual bid opening via Zoom, and preference will be given to vendors with a parts center within 20 miles of the Fleet Garage located at 263 Olcott Street, Manchester, CT.

The contract includes a Living Wage Certification requirement, with bidders required to certify compliance with the Manchester Living Wage Ordinance. Vendors must declare their status as a "Covered Employer" and meet specific criteria, including potential exemptions for nonprofits, companies with fewer than 25 eligible employees, or contracts valued under $25,000. Historically, the town spent approximately $32,000 on aftermarket heavy duty truck parts in the fiscal year ending June 30, 2018, though this does not guarantee future purchase volumes. The contract period is set for two years, from October 1, 2023, to September 30, 2025, with the town reserving the right to extend the contract for up to four additional one-year periods. While no specific budget cap is explicitly stated, the procurement is structured to allow multiple vendors to provide parts, creating a competitive and flexible sourcing approach for the town's fleet maintenance needs.