Heating, Ventilation and Air Conditioning (HVAC) Services in Kern and Tulare Counties

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is requesting bids for HVAC maintenance, repair, and restoration services on Caltrans-owned properties in Kern and Tulare Counties under IFB 06A3324, with bids due September 3, 2026 at 2:00 p.m. Pacific Time. A 5% Small Business preference applies to vendors certified by the California Department of General Services as Small Businesses, Micro Businesses, or Small Businesses for the purpose of Public Works; a separate 5% DVBE participation incentive applies for bidders with 100 percent verified DVBE participation, with a combined incentive cap of $100,000.

Services cover routine preventative maintenance and non-routine repairs at 13 maintenance stations and three state roadside rest areas across both counties. Routine maintenance for air conditioning is scheduled once annually (April or May) and for heating once annually (October or November), performed during normal business hours Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding state holidays. Non-routine services must commence within 24 hours of a service call and be completed within 48 hours, and may occur outside regular hours and on state holidays. The contractor must provide all labor, equipment, vehicles, tools, materials, parts, permits, supplies, travel, and waste disposal/recycling.

Bidding is labor-hour based with separate rates for HVAC Technician Journeyperson repair (estimated 300 hours), Journeyperson routine maintenance (estimated 937 hours), HVAC Technician Apprentice repair (estimated 100 hours), and Apprentice routine maintenance (estimated 312 hours), plus a capped materials and parts allowance of $45,000. Prevailing wages apply if the total bid amount exceeds $15,000. Bidders must hold valid Department of Industrial Relations registration and either a valid CSLB C-20 Warm Air Heating, Ventilation and Air Conditioning license or an A General Engineering Contractor license. Subcontracting is not permitted. A payment bond equal to 100 percent is required for service requests of $25,000 or more. The three-year contract term runs September 15, 2026 through September 14, 2029, with anticipated award on September 15, 2026. Questions are due August 26, 2026 at 2:00 p.m. Pacific Time. Bid opening occurs September 3, 2026 at 2:30 p.m.