Heating, Ventilation and Air Conditioning (HVAC) Services in Fresno and Madera Counties

The California Department of Transportation (Caltrans) Division of Procurement and Contracts is requesting bids on HVAC maintenance, repair, and restoration services for Caltrans-owned properties in Fresno and Madera Counties under IFB 06A3320, with bids due September 3, 2026 at 2:00 p.m. A 5% Small Business preference applies to certified Small Businesses, Micro Businesses, or Small Businesses for Public Works (maximum preference amount $50,000), and a 5% DVBE incentive applies for verified 100% DVBE participation (combined incentive and preference capped at $100,000).

Services cover routine and non-routine HVAC maintenance at 13 Maintenance Stations and one Safety Roadside Rest Area. Routine preventative maintenance is required annually (April or May for air conditioning; October or November for heating), while non-routine emergency services must be initiated within 24 hours of request and completed within 48 hours. Services are provided during normal business hours Monday through Friday, 7:00 a.m. to 2:30 p.m., excluding state holidays, with occasional services outside normal hours for non-routine work. The estimated scope includes 300 hours for HVAC Technician Journeyman non-routine repair, 937 hours for routine maintenance, 100 hours for HVAC Technician Apprentice non-routine repair, and 312 hours for apprentice routine maintenance.

The maximum bid cap is $484,000 over a three-year term from September 15, 2026 through September 14, 2029. Bidders must submit hourly rates for each labor classification; parts and materials are reimbursed at actual cost, capped at 10% of labor subtotal not to exceed $45,000. Prevailing wage rates apply if the total bid exceeds $15,000. Contractors must hold a valid Contractors State License Board license (C-20 Warm Air Heating, Ventilation and Air Conditioning or A General Engineering Contractor) and current Department of Industrial Relations registration. No subcontracting is permitted. Written questions are due August 26, 2026 at 2:00 p.m. Bid opening is scheduled for September 3, 2026 at 2:30 p.m., with estimated award September 14, 2026.