Heating, ventilation, and air conditioning (HVAC) maintenance and repair services for District Seven

The Florida Department of Transportation is soliciting bids on HVAC maintenance and repair services for its District Seven headquarters facility at 11201 North McKinley Drive, Tampa, Florida under ITB DOT-ITB-27-7002-EG, with bids due October 13, 2026 at 5:00 p.m. Attendance at the mandatory pre-bid meeting and site visit on September 30, 2026 at 10:00 a.m. is required; failure to attend results in bid rejection.

Qualified bidders must demonstrate a minimum of five uninterrupted years performing HVAC maintenance and repairs on commercial buildings and must be registered in MyFloridaMarketPlace by bid opening. General liability insurance of at least $200,000 per person and $300,000 per occurrence is required.

The scope encompasses preventative maintenance, emergency services, and routine repairs for air handling units, fan coil units, variable air volume boxes, chillers, chilled water pumps, exhaust fans, and water treatment systems. Compensation is structured as an indefinite quantity term contract with no budgetary ceiling. Vendors establish unit rates for quarterly preventative maintenance services (12 quarters annually) and hourly labor rates for emergency and repair services; parts and materials are charged at actual cost plus 10 percent. The Department anticipates purchasing 12 quarters of preventative maintenance services and approximately 275 hours of labor annually, though actual quantities may vary.

The contract term begins March 1, 2027 and extends for three years, with an option for renewal for up to three additional years subject to satisfactory performance and fund availability. Bids will open October 14, 2026 at 11:00 a.m., with the intended award decision posted October 20, 2026. All payments are subject to a one percent MyFloridaMarketPlace transaction fee. Vendors must comply with E-Verify requirements and provide foreign country of concern attestation and labor attestation prior to contract execution. A performance bond is not required.