Heating, Ventilating, and Air- Conditioning (HVAC) Services (Yuba County)

Caltrans is seeking a qualified HVAC contractor through Invitation for Bid (IFB) Number 03A4048 for comprehensive heating, ventilating, and air-conditioning services at the District 3 Materials Testing Facility in Olivehurst, Yuba County. The procurement requires a contractor to provide quarterly and annual preventative maintenance (PM), detailed reporting, and both routine and non-routine repair services for HVAC systems. Potential bidders must possess a valid C-20 HVAC contractor license and Associated Air Balance Council (AABC) certification. A mandatory site inspection is scheduled for September 15, 2025, at 8:00 a.m., with written questions due by September 17, 2025. Bid submissions are due September 23, 2025, with a proposed contract award date of September 30, 2025. The contract term will span from November 1, 2025, to October 31, 2027. Evaluation will consider unit pricing for quarterly and annual PM services, hourly rates for repairs, and a maximum allowable expenditure of 10% for materials and supplies.

Caltrans has established specific set-aside and participation goals for this contract, including a 25% small business involvement target and a 5% preference for certified small businesses. Additionally, a Disabled Veteran Business Enterprise (DVBE) incentive is available, with potential incentive percentages ranging from 1% to 5% based on verified DVBE participation. Prevailing wage rates will apply for work exceeding $15,000. The total bid proposal must not exceed $461,000, with detailed pricing requirements for different service categories. The procurement encourages diverse business participation and includes mechanisms to support small and veteran-owned businesses. Contractors will be expected to provide comprehensive HVAC maintenance services, including preventative maintenance, reporting, and both routine and non-routine repair work for the specified facility.