Heating Fuel Bid

Dukes County, Massachusetts is seeking bids for the supply and delivery of approximately 320,000 gallons of #2 Fuel Oil for fiscal year 2026, with a contract period running from July 1, 2025, through June 30, 2026. The procurement is an Invitation for Bids (IFB) that involves multiple local government entities, including Dukes County, Regional Housing Authority, Retirement System, Island Elderly Housing, Martha's Vineyard Commission, various town governments, and the Wampanoag Tribe. Bidders must quote prices on an Operating Expenses and Profit (O.E.P.) basis, calculated as an amount above the lowest quoted Boston No. 2 Reseller Tank Car Prices published by Oil Price Information System (OPIS) and Journal of Commerce. The award will be made to the vendor offering the lowest cost above the published price per gallon, with potential tiebreakers including cash discount and random selection. Key procurement dates include local advertisement on June 26, 2025, a deadline for written questions on July 8, 2025, bid submissions due by 12:00 p.m. on July 15, 2025, and an anticipated award date of July 16, 2025. Bidders are required to submit a $2,000 certified check or bid bond, and successful contractors must meet specific insurance coverage requirements.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Contractors must carry comprehensive insurance coverages, including workers' compensation, general liability, pollution liability, and commercial auto policies, with the County and political subdivisions listed as additional insureds. Delivery requirements specify automatic deliveries based on degree-day units, with a minimum delivery of 7,000 gallons, and strict environmental and quality control provisions. Successful bidders may be required to provide a performance bond or irrevocable letter of credit. While the exact budget range is not specified, the procurement involves a substantial volume of 320,000 gallons of fuel oil across multiple government and tribal entities, suggesting a significant contract value. The procurement process appears open to qualified fuel oil suppliers who can meet the technical specifications, insurance requirements, and pricing methodology outlined in the bid documents.