Hearing & Vision Equipment Service & Repair REBID

The Sachem Central School District in Suffolk County, New York, is seeking a qualified vendor to provide comprehensive inspection, maintenance, and repair services for hearing and vision equipment through a rebid procurement. The contract, spanning from July 1, 2025, through June 30, 2026, involves servicing 69 pieces of equipment across four item categories, including audiometers, vision screeners, and miscellaneous audio and vision devices. Vendors must offer both on-site and in-shop repair services with a maximum five-day turnaround for off-site repairs, and provide unlimited service calls, parts replacement, and preventative maintenance. The pricing structure requires a flat rate per unit for annual inspection and preventative maintenance, with additional "as-needed" repairs billed at a quoted hourly rate and a percentage markup on replacement parts. Quotes are due on May 7, 2025, at 10:00 am, and the district will award the contract to the lowest responsible proposer, reserving the right to award in whole or part based on the best interests of the school district. Vendors must submit comprehensive documentation, including reference forms, compliance certifications, and a detailed statement of qualifications.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet stringent insurance requirements, including $1,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, Workers' Compensation coverage, and $3,000,000 or $10,000,000 in Umbrella/Excess Insurance for high-risk projects. Insurance policies must be from A.M. Best A-rated insurers, with certificates naming the district as an additional insured. While no specific budget range is detailed, the comprehensive nature of the contract suggests a potentially substantial annual service value. The district emphasizes non-discrimination, prevailing wage compliance, and maintains the right to terminate contracts for non-performance, with potential consequences including removal from the district's bidder list. Contractors must also comply with various certifications, including the Iran Divestment Act Certification and Sexual Harassment Prevention Certification, demonstrating a commitment to ethical and comprehensive vendor selection.