Health & Welfare Actuarial & Broker Consultant

The State of Colorado Department of Personnel & Administration is requesting proposals for a Health & Welfare Actuarial & Broker Consultant under RFP AABA 2027-0049, with proposals due October 23, 2026 at 3:00 PM Mountain Time. Service-Disabled Veteran Owned Small Business (SDVOSB) offerors are encouraged to submit and must provide documentation of certification through the U.S. Department of Veterans Affairs.

The scope covers comprehensive actuarial and broker consulting services for the State's employee health and welfare benefits programs serving approximately 35,566 employees and 71,031 total members including dependents across medical, dental, vision, disability, and life insurance plans. The contractor will manage vendor relationships with carriers including Kaiser, Cigna, Delta Dental, and EyeMed; conduct contract negotiations and rate-setting; provide compliance monitoring and auditing; support procurement for benefit-related solicitations; oversee pharmacy benefit management consulting; administer wellness programs; and deliver legislative fiscal note analysis with turnaround times as short as four hours. Key qualifications include an FSA designation on staff, a minimum of five years' consulting experience with comparable-size public sector clients, and the ability to attend in-person meetings as required. The contractor must propose a flat annual fee covering all baseline services with any additional services separately identified and priced. Proposed prices must remain firm for the initial term and all extension periods; price increases require 180 days' advance notice and substantial supporting documentation.

The initial contract term runs July 1, 2027 through June 30, 2028, with potential renewal for up to five years total at the State's discretion. Vendor inquiries are due October 5, 2026; intent-to-bid notification is due October 12, 2026. Oral presentations are estimated for the week of December 7, 2026, with a notice of intent to award targeted for the week of December 21, 2026, and contract execution estimated for May 2027. Offerors must register to conduct business in Colorado and provide a Certificate of Good Standing or Certificate of Existence prior to execution. The contractor must maintain professional liability insurance at $1,000,000 minimum and comply with Colorado accessibility standards (WCAG 2.1 Level AA) for all written deliverables.