HDPE Pipe Fusion

The City of Madison Engineering Division is seeking bids for an HDPE pipe fusion project at the future Pinney Library located at 516 Cottage Grove Road in Madison, Wisconsin. The procurement involves the fusion of approximately 500 feet of 3-inch, 4710 DR 11 rated HDPE lateral piping, specifically six laterals of approximately 80 feet each, along with 12 forty-five-degree elbows and pipe caps for a geothermal system. Bidders must submit Forms A through E, including a signature affidavit, receipt and submittal checklist, vendor profile, cost proposal with fixed fees, and three references. The cost proposal must be an all-inclusive, not-to-exceed fixed fee covering direct and indirect expenses including travel, materials, labor, equipment, pipe fusion, trenching, flushing, pressure testing, temporary connections, tracer wire, metallic tracer tape, pipe caps, GPS coordinates of capped piping locations, and backfilling with sand and structural fill. Key dates include bid issue on June 4, 2018, questions due by June 15, 2018, answers posted by June 20, 2018, and bid submissions due on June 25, 2018, at 2:00 PM CST.

The contract opportunity includes specific compliance requirements for local vendors, with a preference given to registered suppliers in Madison. Contractors must adhere to City of Madison Standard Terms and Conditions and meet affirmative action requirements for businesses employing 15 or more employees with annual revenue exceeding $25,000. Insurance requirements are stringent, mandating $1,000,000 in commercial general liability and $1,000,000 in business automobile liability. The project must be completed by August 31, 2018, to accommodate the developer's planned fire lane installation over the geothermal lateral. Electronic bid submissions under 20MB can be emailed to bids@cityofmadison.com, with site coordination to occur between the developer and the winning vendor. The City reserves the right to accept or reject any or all bids, waive informalities, and make partial awards. While no specific award value is mentioned, the scope suggests a medium-sized infrastructure project focused on geothermal system preparation.